– When a company is going through a process of change, the use of tools and toolboxes are often implied. Needless to say, it’s important that all involved know what the tools are for and where they can be found, says Ulrika Wahlström, innovation project manager, IMCG.
A tool is defined as an object to be used to facilitate a task. A toolbox is a mobile box to keep the tools in. But as you know, it’s not only construction sites, Handy Manny and Bob the Builder that use toolboxes nowadays. Toolboxes are now expected to storage problem-solving methods.
It’s not only construction sites, Handy Manny and Bob the Builder that use toolboxes nowadays. We expect toolboxes to work as a storages of problem-solving methods.
7 steps for clarifying the functions of your tools
If a tool is to be considered meaningful, there are criterias that should be fulfilled. Here, we encourage you to follow seven steps to clarify the functions of the tools that are to be used at or in your job. To keep it simple, a regular hammer is used as an example as this is a tool that most people have a clear picture of. By documenting and communicating the answers to the following encouragements you will definitely get more fans of your tools and your toolbox. As a consequence, you will have a higher success rate when involving tools in your work with processes of change.
- Give the tool a name – It’s hard to ask somebody to get a hammer if one doesn’t know that it’s a hammer that is to be looked for
- Describe what the tool looks like – It’s easier to use the hammer if one understands that it has a comfortable handle
- Say when the tool is to be used – By describing in what context the hammer should be used, one understands that it is when to turn in a nail
- Explain the benefits of using the tool – By understanding what effect the hammer has, one understands that it will help to get the wood planks in place
- Say who is to use the tool – It’s easier to understand one’s roll if one knows who will use the hammer
- Indicate where the hammer is to be found – A precondition for being able to use the hammer is to know where it is. If referring to a toolbox, one must indicate where you can find it
- Give the tool a context – The overall picture will be clearer if one knows that the hammer can be used to build a house and as a complement to a nail gun